# Career Opportunity: Accounting, Administration, and Finance Assistant at the Embassy of Switzerland in Indonesia
Stepping into a diplomatic career with an international organization offers a unique chance to blend financial expertise with global cooperation. The Embassy of Switzerland in Indonesia acts as the official diplomatic mission, bridging bilateral relations across political, economic, scientific, educational, and cultural sectors. Operating in Jakarta, the mission facilitates impactful development programs and is currently seeking a dedicated professional to join its team on a one-year fixed-term employment contract.
If you possess a strong background in finance, administrative management, and international cooperation, this role provides an exceptional platform to contribute to meaningful bilateral initiatives.
## Position Overview: Accounting, Administration & Finance Assistant
This position is designed for an organized, detail-oriented professional who can seamlessly manage financial workflows, administrative tasks, and logistical coordination. Working closely with both the internal embassy teams and external partners like BNPB (National Disaster Management Authority), the successful candidate will ensure that all operations align strictly with the Swiss Agency for Development and Cooperation (SDC) guidelines and Indonesian regulatory frameworks.
## Core Duties and Responsibilities
The responsibilities for this role are diverse, requiring a balance of rigorous accounting practices, logistical coordination, and cross-cultural communication.
1. Programme Implementation Support
* Prepare comprehensive administrative and financial documents in alignment with SDC procedures, covering Terms of Reference (ToRs), procurement requests, contracts, payment requests, and invoices.
Rigorously review and verify documentation produced by BNPB and the Direct Action team, ensuring full compliance with procurement protocols, signatory authorities, and local Standar Biaya Masukan* (SBM) regulations.
* Coordinate closely with the embassy’s administrative and financial personnel to track payment approvals and draft contracts utilizing the ESPRIT tool.
* Assist the Direct Action team in reconciling cash advances and settling due payments following the conclusion of project activities.
2. Accounting and Financial Reporting
* Daily Accounting: Perform quality control on payment requests, execute bank system payments, provide primary approvals twice a week, record transactions in the Vision+ accounting software, and maintain organized digital and physical archives.
* Monthly Reporting: Gather SAP extracts and financial records, verify booking vouchers and evidentiary documents, and compile monthly reports for Program Manager approval.
* Cash Flow and Budget Management: Update cash flow projections quarterly based on evolving work plans under the guidance of the Program Manager. Assist in revising budgets to reflect actual expenditures and ongoing contracts.
* Expense Tracking: Monitor and log expenditures and active contracts for dedicated Direct Action budget lines, ensuring databases remain current. Provide backup support to the embassy’s primary bookkeeper during lighter operational periods.
3. Administration, Quality Control, and Logistics
* Manage incoming and outgoing correspondence and maintain structured filing systems for Direct Action initiatives.
* Conduct thorough quality control and layout reviews for institutional documents, including concept notes, activity reports, quarterly updates, minutes, briefing notes, and social media content.
* Coordinate logistics for field missions, including flights and lodging, alongside planning for Project Steering Committee (PSC) meetings and specialized program events.
4. Communication and Social Events
* Provide translation support between Indonesian and English as needed.
* Assist in organizing special events, managing social media channels, drafting newsletters, and hosting official delegations representing the Swiss government.
## Candidate Qualifications and Requirements
To thrive in this dynamic international environment, applicants must meet a specific set of professional and personal criteria.
Essential Qualifications
* Education: A Bachelor’s degree in Accounting, Administration, Finance, Business Administration, or a closely related discipline.
* Experience: Between 2 to 5 years of professional experience in accounting, financial reporting, procurement, logistics, and administrative management within international development cooperation in Indonesia. Background in disaster risk management is considered a distinct advantage.
Regulatory Knowledge: Deep familiarity with the financial policies and statutory regulations of the Government of Indonesia, particularly Standar Biaya Masukan* (SBM).
* Technical Proficiency: Advanced command of accounting software, Microsoft Word, and Excel, alongside the adaptability to learn specialized financial tools quickly.
* Language Skills: Professional fluency in both English and Bahasa Indonesia. Proficiency in German or French will be viewed favorably.
* Soft Skills: Outstanding communication, negotiation, and interpersonal abilities. Demonstrated capability to excel within multicultural, dynamic, and proactive team settings.
* Personal Attributes: Uncompromising integrity, loyalty, trustworthiness, and strict adherence to confidentiality.
## What the Embassy Offers
* Competitive compensation packages scaled according to professional experience.
* Comprehensive and attractive social benefits.
* An engaging, fast-paced, and multicultural international work environment.
* Opportunities for professional growth through collaboration with diplomatic and development stakeholders.
## How to Apply
Qualified candidates who meet all selection criteria are invited to apply by submitting the official and mandatory FDFA job application form alongside a compelling motivation letter.
* Submission Method: Send your application via email to `[email protected]`
* Email Subject Line Format: `[Your Full Name] – SDC Administration and Finance Assistant`
Please note that only shortlisted candidates will be contacted for subsequent assessments and interviews.